Level of Effort
Full Time (8.00am to 5.00pm Mondays – Friday) 100%
Number of Persons Required
This position reports to the Director of Finance and Operations
Responsible for managing and supporting the grants activities of the Accelerating
Control of HIV Epidemic project in Akwa Ibom and Cross River State, a five-year,
HIV program funded by USAID and managed by ECEWS.
Oversee and monitor the implementation of activities, reporting, communications,
and other functions to ensure successful execution of ACE-awarded grants in Akwa
Ibom and Cross River states.
Task / Responsibility
Conduct routine monitoring and evaluation of grantee activities, validating and
documenting activities, providing clear feedback in areas which may require
improvement to achieve ACE program goals, and safeguarding against any potential
or perceived misuse of funds.
Organize and maintain meticulous records for each grantee, tracking and ensuring
all necessary documentation (including individual grant agreements, milestones
certifications, and payment requests/vouchers) are on file and are implemented on
Act as primary contact point for all ACE grantees regarding technical inputs,
progress on implementation, grant award inquiries, deliverables and milestones,
budgets, payments, documentation, and compliant grant close-out.
Serve as liaison between grantees, ACE technical/financial staff, and the ECEWS
HQ to clearly document and address any necessary issues or challenges encountered
during grant implementation.
Work closely with individual grantees to identify and rectify any delays or problems
encountered in the implementation of the grants, ensuring issues are reported
immediately to the Finance and Administrative Manager and appropriate technical
Participate in the design and solicitation process for future awards as well as the
selection of additional grantees; assume a lead role to ensure the process is wellmanaged and conducted in a timely manner so as to eliminate administrative
funding gaps between each new set of grant awards.
Ensure grantee adherence to ECEWS and donor funding requirements and act as a
mentor as needed on USAID/ECEWS regulations.
Assist ECEWS staff (back-stop and Contracting Officer) with accurate tracking and
reporting for federally-mandated reports as they relate to recipients of US
Manage the compliant close-out of grants awarded by the ACE Project.
Oversee the coordination of timely payment based on approved milestones; work
closely with grantees to enable CBOs to complete any delayed or incomplete
Assist with the financial oversight and review/processing of payment
documentation (receipts) for any cost reimbursable ACE grants (standard grants) as
Collaborate with program staff to establish the program’s annual objectives and
outline how to allocate the budget.
Design and deliver assistance and training as appropriate for future grants programs
to educate grantees on grant mechanism-specific (ie, FOG or standard grant) US
Government regulations and requirements and provide mentorship in writing grant
proposals, budgets, and obtaining donor funding.
Draft regular reports on the grantees’ progress and activities for senior and technical
Contribute to project work plans, budgets, and annual/quarterly reporting.
Other duties as assigned by the Director of Finance & Operations.
BSc. in Business Administration, Accounting or related field and 7 – 9 years relevant
MSc./MBA with 5 – 7 years relevant experience in an NGO setting
4 years of experience in a managerial role required.
Prior experience working for an NGO.
Experience and good working knowledge of USAID and other US Government
organizations’ rules and regulations
Demonstrate experience and familiarity with grant-making mechanisms and grantee
management; experience administering FOGs is highly preferred.
Knowledge of and prior experience with US Government rules, requirements, and
regulations (such as familiarity with ADS 303) on solicitations and second-tier
funding by prime recipients.
Ability to effectively work independently.
High-level organization and documentation skills, including the ability to track and
manage the activities of others (grantees).
Proficiency in Microsoft Office applications such as MS Word, Excel, and Power
Excellent diplomatic and communication skills, including strong written and oral
abilities in English
Typical Physical Demands:
Typical office environment
Technology to be used:
Personal Computer, Microsoft Office 365 (i.e. Word, Excel, PowerPoint, e-mail),
office telephone, cell phone and printer/copier.
Ability to travel a minimum of 50%.